Hotdesking is becoming the go-to setup for businesses embracing flexible, hybrid work models. The idea is simple: employees pick their desks based on what they need for the day rather than having fixed seating. This flexibility saves space, reduces costs, and fosters collaboration—but it also comes with challenges. After all, it’s not always easy to keep everyone connected, especially when people aren’t sitting in the same spot every day.
Here’s where Level365’s Unified Communications as a Service (UCaaS) comes in. Our platform has all the tools you need to keep your team in sync no matter where they work. Specifically, Level365 Hotdesking allows employees to log in to any available desk phone within your organization and access their complete communication profile. This includes access to Voice Calls, Voicemail, Call History, Directory Access, and more. Let’s dive in and see how UCaaS can make hotdesking feel like second nature!
why hotdesking?
Hotdesking is great for several reasons, especially if you’re moving toward a more flexible workspace. Here’s why more businesses are adopting this model:
- Flexibility for Hybrid Work: With hotdesking, employees have the freedom to choose their workspace based on their needs for the day.
- Cost Savings: Fewer dedicated desks mean less office space required, cutting down on real estate costs.
- Natural Collaboration: When team members aren’t bound to the same seat every day, they tend to interact with different colleagues, sparking new ideas and fostering teamwork.
While hotdesking brings many benefits, it’s easy to see where it might get tricky. Without the right tools, staying connected can be a real challenge. That’s why having a reliable UCaaS platform makes all the difference.
Common Hotdesking Challenges—and How UCaaS Can Help
Download Hotdesking Datasheet: Get a complete overview of Level365’s Hotdesking features and how to set it up by clicking the button below.
How UCaaS Makes Hotdesking a Breeze
UCaaS solutions are packed with features designed to make hotdesking seamless. Here’s a quick look at how it works:
Unified Tools for Easy Communication: With UCaaS, everything from instant messaging to phone calls is at your fingertips, wherever you are. You can reach out to teammates, check their status, and connect quickly—all from one app.
Mobile and Web Access: With the flexibility to access communication tools from mobile or desktop, your team can stay connected from any desk or remote location. No more scrambling to figure out a new setup each time anyone changes seats.
5 Benefits Level365 UCaaS Brings to a Hotdesking Setup
Hotdesking can truly shine when you have the right tech supporting it. Here are the key benefits you can expect when you bring Level365 UCaaS into the mix:
- Efficiency That Lasts All Day: With Level365 UCaaS, employees can seamlessly move between desks while staying connected and productive. Our platform allows for easy login from any desk, giving teams the flexibility to work where they’re most effective and collaborate effortlessly throughout the day.
- Optimize Office Space: Gone are the days when dedicated desks were needed for every employee. By embracing hotdesking, you’ll use office space more efficiently, reducing clutter and creating open, collaborative areas that foster team interaction.
- Reduced Costs: Level365 UCaaS supports hotdesking without extra hardware or cabling. By leveraging existing phone infrastructure, you can save on costs typically associated with individual desk phones or dedicated setups, freeing up resources for other investments.
- Simplified Management: Managing phones or desk assignments can be a hassle. With Level365, there’s no need to assign individual phones—employees simply log in to any available phone or device. This makes setup and everyday management easy and hassle-free, whether for IT teams or employees themselves.
- Support When You Need It: Whether training for your team or ongoing support, Level365 has you covered. Our resources make it simple to get the hang of UCaaS tools and to make the most out of hotdesking.
Make Hotdesking Effortless
Hotdesking can be a game-changer for flexible workspaces, but it only works well when you have solid communication tools in place. Level365 UCaaS has everything you need to keep employees connected, productive, and collaborative—no matter where they’re sitting.
